Brussels South Charleroi RFE - Pilot Briefing

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Brussels South Charleroi RFE - Pilot Briefing



Dear IVAO member, first of all thanks a lot for your interest in the Brussels South Charleroi Real Flight Event! On Saturday 14 September the traffic volume on Brussels South Charleroi Airport will be higher than usual. A good preparation will thus be key in order to facilitate a smooth operation. There is a famous saying in aviation:

"Failing to prepare is preparing to fail"

To help you preparing yourself we listed some important items below. The information covers general flying aspects as well as specific procedures in use at Charleroi. You will also find a quiz enabling you to test your ability to use the documentation. Please read through and enjoy your flight(s) during the event!

You are expected to be aware of the information specified and referred to in the subchapters below. The main source is the Belgium & Luxembourg AIP. Please use this or other equivalent documents when planning, preparing and performing your flight(s) for this event. By doing so you will do yourself, other pilots and controllers a big favour.


ATS Unit Callsign Channel
EBCI_GND Charleroi Ground 121.805 8.33 kHz CH
EBCI_TWR Charleroi Tower 121.305 8.33 kHz CH
EBBU_E_CTR Brussels Control 128.200
EBBU_W_CTR Brussels Control 131.100
EDYY_BRU_CTR Maastricht Radar 132.205 8.33 kHz CH
Most voice channels are 8.33 kHz spaced. Carriage of 8.33 kHz capable radio equipment is mandatory (see AIP GEN 1.5 §2). It needs to be announced in the flightplan by adding equipment code Y in item 10a. (X-)IvAp can be considered as an 8.33 kHz capable radio and this one can always be used for tuning the required channel. Please do NOT attempt to dial an 8.33 kHz spaced voice channel using a radio not capable for 8.33 kHz channel selection. This might cause communication problems, which on its turn could lead to disrupted traffic flows and dangerous situations.


If you don't have an 8.33 kHz capable radio installed you can't dial 8.33 kHz channels from inside the aircraft. (X-)IvAp will need to be used instead. (X-)IvAp is capable for both 25 kHz and 8.33 kHz spaced channel selection. You shall select the required channel in IvAp using LSK 1L or the .c command (for detailed info please refer to (X-)IvAp manual).

CAUTION with using hardware radio modules
In case they can't be overridden by (X-)IvAp, we do not recommend using hardware radio modules unable for 8.33 kHz channel selection. The reason is that in this case your hardware radio will keep tuning to a 25 kHz channel even if you dialed an 8.33 kHz channel in (X-)IvAp. As a result of this you will not be able to get in the correct teamspeak channel and therefore will not be able to communicate with the controller on voice. If you are unaware about this potential issue on the day of the event, this can lead to delay for yourself and other aircraft. Therefore, please check this in advance and if you are in this situation, please consider flying without the hardware radio module until it supports 8.33 kHz voice channel spacing.



  • AD 2.21 §3 Arrival Procedures
  • AD 2.21 §4 Departure Procedures (pay particular attention to §4.2 Noise Abatement Take-off and Climb Procedures)
Failing to adhere to these procedures might significantly increase the workload on ATC.


  • AD 2.22 §3.1 Departure Procedures (pay particular attention to § Route Description)
  • AD 2.22 §4 Low Visibility Procedures
  • AD 2.22 §5 VFR Flights (only for pilots flying VFR)
Failing to adhere to these procedures might significantly increase the workload on ATC.
BUB DVOR is currently under maintenance and its physical signal cannot be used for navigation purposes. This has an impact for some SID routes in Charleroi. This is simulated on the network and details about it are available in our BUB DVOR maintenance blog post. Please make sure to insert and fly the correct SID according to your clearance. Failing to do so might significantly increase the workload on ATC.


These are the official and up to date charts for Charleroi, available free of charge. Please use these or equivalent up to date documents.


Flight Details

Every flight in the booking system contains a dedicated page with flight details. You can access it by clicking on the status button on the 'My booked flights' page. You are kindly asked to log in to the network with the ATC Callsign (NOT the Flight Number!) and park your aircraft on the allocated stand, unless otherwise instructed by ATC.

Please try to adhere to the Scheduled Time of Departure (STD) and Scheduled Time of Arrival (STA) as announced on the flight details page. For inbound flights to Charleroi it would be ideal if you can plan you arrival on the stand at the STA time (expect about 5 minutes inbound taxi time). For outbound flights from Charleroi please plan your flight so that you can pushback and/or start the engines within 15 minutes around the STD time.


Scheduled Flights

The booking system contains the real-life flight schedule for Brussels South Charleroi. Scheduled flights can be booked on the 'Flight schedule' page. All scheduled flights are based on real flight data for 14 September 2019. However, sometimes real-life schedules can change. If you spot any inaccurate information, don't hesitate to let us know.


General Aviation

Apart from the scheduled flights Brussels South Charleroi also handles a lot of general aviation traffic, both from business aviation companies and flying schools. Are you fancying a beautiful VFR flight in the vicinity of the airport or would you prefer a business aviation flight to/from an exclusive airport? It’s all possible in this event! You can plan your own custom general aviation flights provided that you comply with the rules as specified on the 'General aviation' page in the booking system.


Due to the increased traffic volume you might experience busier voice communication channels than usual. In order to assure a smooth operation please pay attention to the following items (source IVAO Radiotelephony Basics):

  • Listen out on the frequency some seconds before transmitting to ensure that there will be no interference with a transmission from another station
  • Press the transmit switch fully before speaking and do not release it until the message is completed. This will ensure that the entire message is transmitted
  • Use a normal conversational tone, speak clearly, distinctly and maintain the speaking volume at a constant level
  • Making a slight pause before and after numbers will assist in making them easier to understand
  • Avoid using hesitation sounds such as “err”
  • Suspend speech temporarily if it becomes necessary to turn the head away from the microphone
Pay attention to what you tell on the voice channel. Controllers only want to know the essential information on initial contact (callsign, restrictions, ...). All non-essential information should be avoided as it unnecessarily blocks frequency time. Before tuning in on the Ground or Tower channel, make sure to have checked the respective ATIS messages and report the letter from the ATIS information you have received. Failing to do so adds significant frequency time, potentially inducing delays for you and other traffic.
It is recommended to do a radio check if you are unsure about your radio equipment.



Below you can find the most accurate sceneries for Flight Simulator X, Prepar3D and X-Plane available at the moment.

Aerodrome Simulator Type Released Remark Documents
EBCI - Charleroi P3Dv1-4 FREEWARE 2019 The scenery should be compatible with FSX as well. AIP Charts
FSX | P3Dv1-3 PAYWARE 2016 Scenery blogspot
P3Dv4 PAYWARE 2019 Scenery blogspot
X-Plane 11 FREEWARE 2019 Thanks to scenery developer relicroy


Help us reduce no-show bookings

If you book a flight and are unable to perform it for whatever reason except for emergencies, please cancel your booking as soon as possible. That way the flight becomes available again for other interested members. We obviously understand you might not be able to remove your booking in case of an emergency.

The statistics from our past RFEs show a relative high number of booked flights not being flown, making it very unlikely that all no-show bookings had to do with emergencies. As a participant it is your responsibility to either perform the flight or either cancel your booking. Seeing booked flights not being flown is sad, certainly given the big amount of preparation time going in this event. Please help us reduce those no-show numbers and make it a better experience for everyone involved ;)


Take the quiz!

Provided that you checked all the important items above, you are now ready to take a quiz. It will test your ability on using and understanding the different documents necessary before and during and after your flight(s).

Should you have any questions or remarks, don't hesitate to contact the BeLux Event Department.

Good luck and enjoy your flight(s)!


The BeLux division staff

Take the quiz!



IVAO stands for "International Virtual Aviation Organisation". We offer a dedicated, independant, free of charge service to enthusiasts and individuals enjoying and participating in the worldwide flight simulation community.